This Privacy Policy explains how Triple F Logistics BV, located at Cornusbaan 51, 2908 KB Capelle aan den IJssel and registered with the Chamber of Commerce under number 54705789, handles personal information.

Triple F Logistics BV aims to be as transparent as possible about the processing of personal data. Triple F Logistics BV processes and manages personal data of prospective, current, and former employees, (clients of) customers, suppliers, and business relations in various (information) systems. These processes take place for various purposes: for example, based on statutory and/or (performance of) contractual obligations, including the quotation stage, and with a view to a (future) employer/employee and/or customer relationship, including the recruitment process. The employees of Triple F Logistics BV respect (international) privacy legislation as well as the internal data protection policy of Triple F Logistics BV.

WHICH DATA
Triple F Logistics BV processes data necessary to provide you with optimal service. Triple F Logistics BV processes personal data in accordance with applicable (inter)national laws and regulations. This may mean that, in necessary cases and within the framework of the execution of an agreement, product, or service, your data may be shared outside the European Union. Where necessary, we conclude data processing agreements with third parties (partners). Processing is carried out in accordance with the rules of the new European privacy legislation, the GDPR (General Data Protection Regulation). The following personal data is collected and processed by Triple F Logistics BV (including but not limited to): first name, last name, position, mobile and/or telephone number, email address, fax number.

PURPOSE
The data will be used, within the framework of performing our contractual agreement, to communicate with customers, suppliers, partners, prospects, and employees. We also need this data to respond to questions you send us and to carry out assigned tasks. This information will also be used to further inform you about services that align with the agreement we already have with you. If no contractual agreement has yet been concluded, we will, with your consent, use your data to contact you by telephone and/or in writing (by email and/or post).

PROCESSING
Triple F Logistics BV treats personal data confidentially and with the utmost care. Personal data is only stored if there is a legitimate purpose for processing that data, which has been explicitly defined. Furthermore, Triple F Logistics BV applies a proportionality and subsidiarity test to each processing activity: meaning that any infringement on the interests of the data subject will not be disproportionate to the purpose, and that the purpose cannot be achieved in another, less intrusive way for those involved in the processing of personal data.

Stored personal data is only accessible to employees of Triple F Logistics BV insofar as this is necessary based on their role. All email messages from Triple F Logistics BV employees are automatically provided with a disclaimer informing the recipient of the risks associated with sharing or not (timely) deleting the information in the email message as a result of privacy legislation. Triple F Logistics BV may collect personal information directly from you or via third parties, including public databases, social networks, or employment agencies.

Triple F Logistics BV may collect your personal information to manage the employment and/or contractual relationship with you and for the purposes further described below.
We apply the GDPR principles regarding processing: lawfulness, transparency, purpose limitation, and accuracy.

PROCESSING PURPOSES
We process personal information for the following purposes:

  • The legal obligations of Triple F Logistics BV as an employer
  • The legitimate business interests of Triple F Logistics BV, including general personnel management, general business operations, disclosures for audit and reporting purposes, internal investigations, contractual obligations toward third parties, managing the security of networks and information systems, and protecting the assets of Triple F Logistics BV
  • Execution of the assignment and/or contract
  • In certain specific and limited circumstances with your consent

Your data will in any case not be retained longer than legally required. We may collect, use, and transfer your personal information through automated and paper-based data processing systems.

Triple F Logistics BV has established routine processing functions (such as processing for regular payroll and administration). We also process personal information on an occasional or ad hoc basis (for example, if an employee becomes eligible for a particular new position or if there is a change in his/her marital status).

We may, where applicable, collect the following types of personal information:

  • Personal identification information, such as your name, residential address, date of birth, gender, work-related photos, and home and/or mobile telephone number
  • Immigration and residence status, right to work
  • Family and emergency contact details
  • Work-related information, such as years of service, work location, employee ID, references, absence due to vacation, and contract details
  • Education and training information, such as your education, diplomas and certificates, professional history, and in-house training participation
  • Recruitment and performance-related data, such as goals, evaluations, comments, feedback results, career history, work equipment, career and succession planning, skills and competencies, and other work-related qualifications
  • Information concerning your use of Triple F Logistics BV company assets and the management of operational activities
  • Information needed for compliance and risk management such as disciplinary files, background check reports, and security data
  • Information regarding payroll, payments and benefits, such as salary and insurance information, dependents, government identification or tax numbers, bank details, and information about work-related benefits
  • Legal defense and compliance, including compliance with information requests from government authorities, retention rights, attachments, and tax compliance
  • Workplace management, such as travel and expenses and internal health and safety programs (ARBO)
  • Management of operational activities, including production activities
  • Management of information systems
  • Internal reporting
  • Audit
  • To protect Triple F Logistics BV, its staff, and the public against injury, theft, legal liability, fraud, abuse, or risks to the security of our networks, communications, systems, facilities and infrastructure, and other legal and customary business-related purposes.

RETENTION
Triple F Logistics BV does not retain your personal data longer than strictly necessary and/or legally required to achieve the purpose for which your data is collected. Where applicable, we will ask for your consent to retain your data for the purposes presented to you.

SECURITY
Triple F Logistics BV gives high priority to the security of personal data. Triple F Logistics BV has taken sufficient technical and organizational measures, taking into account the state of the art, to guarantee secure processing of your personal data. These measures correspond to the nature of the personal data and are proportionate to the possible severity of the risk and are intended to prevent misuse, loss, unauthorized access, unwanted disclosure, and unauthorized modification and unlawful use. The risk of unauthorized destruction, loss, alteration or access to, and any other unauthorized processing of, the data has been minimized.

Triple F Logistics BV is not liable for unlawfully obtained access to computers or files, distributed viruses or other unlawful programs or files, or any other consequence of making data available to Triple F Logistics BV. If unauthorized access is gained to the IT systems of Triple F Logistics BV, we will immediately take all possible measures to minimize damage and/or theft of the data. At all times, a data breach will be reported to the Privacy Commission as well as to the data subjects. We also follow the core principles of Privacy by Design and Privacy by Default.

TRANSFER
Triple F Logistics BV does not share personal data with third parties without prior explicit consent of the data subjects unless there are legal obligations, for example in the context of investigations by judicial bodies and/or regulators.

If the sharing is based on a legal basis, including the use of the services of Triple F Logistics BV and external parties, partners or subcontractors are used for these services, they will also have to comply with the new regulation.

Furthermore, Triple F Logistics BV is the data controller and transfers to third countries will be carried out in accordance with the adequacy decision in accordance with Article 49; paragraph 1, a) and b) under a service agreement.

GDPR – Article 49
Derogations for specific situations
1. In the absence of an adequacy decision pursuant to Article 45(3), or of appropriate safeguards pursuant to Article 46, including binding corporate rules, a transfer or a set of transfers of personal data to a third country or an international organization may take place only if one
of the following conditions is met:
a) the data subject has explicitly consented to the proposed transfer, after having been informed of the risks that such transfers may entail for him in the absence of an adequacy decision and appropriate safeguards;
b) the transfer is necessary for the performance of a contract between the data subject and the controller or for the implementation of pre-contractual measures taken at the data subject’s request;

YOUR RIGHTS
Triple F Logistics BV will inform data subjects about the applicable rights. Triple F Logistics BV does this no later than at the moment of first contact with the data subject, both orally, by email, via privacy statement, disclaimer, and a reference to the rights mentioned below.

You have the right to:

  • Right to information
  • Right of access
  • Right to rectification & supplementation
  • Right to data portability
  • Automated decision-making
  • Right to restriction of processing
  • Right to be forgotten
  • Right to object

Right to information
How does Triple F Logistics BV inform me?
We inform you by including information in the forms on which you fill in your details. If you submit your details via the website, we inform you via our Privacy Statement and disclaimer.
In a number of situations we do not have to inform you (again) about the use of your data:

  • You are already aware We do not have to inform you if you are already aware of the information. Triple F Logistics BV may assume that you are aware if you have sent or handed over information to us yourself. In this case, we do not have to inform you again or check.
  • Personal data via another organization | Disproportionate effort Do we receive your data via another organization? Then we do not have to inform you about this in all cases. For example, you may have your data online. However, Triple F Logistics BV records the origin of your data and we will inform you if we (intend to) process your data. It may also be that the other organization has already informed you about passing on your data. In that case, you already know that Triple F Logistics BV can use your data.
  • Other overriding interest Triple F Logistics BV does not have to inform you if there is an overriding interest. For example, if ‘not informing’ is necessary to prevent, detect or prosecute criminal offences or to protect the rights and freedoms of others.

Right of access
The right of access only concerns access to your own data. Triple F Logistics BV can provide you access to your personal data in the following 3 ways:

  • A complete overview
  • On-site access
  • Copies/prints

Complete overview
If you receive a complete overview, you do not yet have a right to a copy or print of the original document or file in which your data appears.
The complete overview states:

  • The purpose for which Triple F Logistics BV uses your data;
  • Which types of data Triple F Logistics BV uses for this purpose;
  • Which organizations or types of organizations receive your data;
  • How Triple F Logistics BV obtained your data.

On-site access
Triple F Logistics BV may ask you to come and view your file on-site. This may be the case, for example, when your file is very large or if it would take Triple F Logistics BV too much time and effort to prepare an overview or to print or copy your file.

Copies or prints
Triple F Logistics BV is free to provide copies or prints of the documents concerning you instead of an overview. You cannot demand this from Triple F Logistics BV. For providing copies, we may request the legally determined fee of € 0.23 per page with a maximum of € 22.50.

May Triple F Logistics BV refuse my access request?
Yes, sometimes this is allowed, but only exceptionally. We may refuse access to your data wholly or partly if your access request would make the administrative burden too high. We will not simply reject your request. We will explain why we refuse your access request, taking into account the interests of all parties involved.

The right to rectification and supplementation only concerns your own data.
What is a rectification & supplementation request?
You have the right to have incorrect personal data corrected and/or to have personal data supplemented. In the GDPR (Article 16) this right is described as the “right to rectification”.

Application of rectification & supplementation
Triple F Logistics BV is responsible for correct processing of your personal data. We ensure your data is up to date by:

  • Internally Updating your personal data when necessary and/or at your request.
  • Informing third parties Passing on your adjusted or supplemented data to organizations to whom we have provided your data in the context of our services. May Triple F Logistics BV refuse my rectification & supplementation request? We will not process supplements in the area of special category personal data and other data that is not relevant to our services. Therefore, it may occur that we will not process all data you provide.

Right to data portability
The right to data portability concerns the “right to have data transferred”. It means that you have the right to receive your digital personal data that Triple F Logistics BV has from you. You can also ask us to transfer your data directly to another organization.

Data safeguard | Data transfer format
To safeguard the meaning of the transferred data, Triple F Logistics BV will make available all personal data that you have provided to us digitally via online web forms. Where available, Triple F Logistics BV will include relevant metadata, such as time, sender, addressee, etc.
Triple F Logistics BV does not collect personal data through online “tracking” services. Your (digital) personal data will be transferred to you in a structured, commonly used, and readable format. For employees of Triple F Logistics BV, access to a certain department may require the use of a fingerprint scan. This data is stored, secured, and logged by third parties; a data processing agreement applies. This data is also deleted as soon as an employee is no longer employed by Triple F Logistics BV.

What falls under data portability?

  • All digital personal data; paper files do not fall under this.
  • Personal data that an organization processes with the data subject’s consent
  • Personal data that an organization processes due to an agreement.

May Triple F Logistics BV refuse my request?
If you are no longer a customer of Triple F Logistics BV, we may refuse your request for data portability. We will respond within one month explaining why we refuse your request. If you disagree, you can file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) or seek legal assistance.

Automated decision-making
Some organizations make decisions based on automatically processed data. This happens, for example, with profiling. The General Data Protection Regulation (GDPR) provides the right to human intervention in decisions relating to individuals. Examples include automatic rejection of your application or processing applications via the internet without human involvement.

Working method of Triple F Logistics BV
As a rule, Triple F Logistics BV does not make decisions based on automatically processed data. Your data is therefore personally assessed by a human.

  • We assess based on information and/or personal data provided by you.
  • We assess personal data that we have received from third parties by contacting you.

When can you invoke the article on automated decision-making & profiling?

  • If Triple F Logistics BV nevertheless makes a decision based on automatically processed data.
  • If, as a result of this decision, adverse consequences follow for you.

Right to restriction of processing
What is a restriction of processing request?
In certain situations, you have the right to restrict the use of your data.
When do you have the right to restriction of processing?
The right to restriction of processing applies in situations that meet one of the following criteria:

  • Data may be incorrect If you indicate to us that we are using incorrect personal data. Triple F Logistics BV will check which data is incorrect and rectify it at your request. From the moment you indicate that personal data is not (or no longer) correct, we will no longer use it or forward it to third parties.
  • The processing is unlawful Triple F Logistics BV is not allowed to process certain data, but you do not want us to erase that data. For example because you may want to request the data later. For instance, you may have provided (special category) personal data. As a rule, Triple F Logistics BV does not process special category personal data and also does not pass it on to third parties.
  • Data is no longer needed Triple F Logistics BV no longer needs your personal data for the purpose for which we collected it. But you still need the personal data for, for example, a legal claim or legal proceedings.
  • Data subject objects Do you object to the processing of your personal data? Then Triple F Logistics BV must stop processing this data. Unless we invoke compelling legitimate grounds for the processing that override your interests, rights, and freedoms. As long as it is not clear whether our grounds override yours, we will not process your data.
  • Informing third parties If Triple F Logistics BV has provided your personal data to other parties; we will inform these organizations that you have restricted the use of your personal data and that these third parties must strictly adhere to this restriction.
  • Which parties have your personal data? If you want to know to which third parties we have communicated the restriction of your personal data, Triple F Logistics BV will provide you with an overview.

Right to be forgotten
The right to be forgotten only concerns your own data.
What is a request to be forgotten
This means that in certain cases Triple F Logistics BV is obliged to delete your data if you request it. For example if the data is no longer needed or if the person withdraws their consent.
Conditions for the right to be forgotten
You have the right to be forgotten according to GDPR standards, in the following situations:

  • No longer needed Triple F Logistics BV no longer needs your personal data for the purposes for which we collected it or for which we process it.
  • Withdrawal of consent You previously gave (explicit) consent to Triple F Logistics BV for the use of your data, but you now withdraw that consent.
  • Objection You object to the processing; under Article 21 of the GDPR there is, for example, an absolute right to object to direct marketing.
  • Unlawful processing Triple F Logistics BV processes your personal data unlawfully. For example, because there is no legal basis for the processing.
  • Legally defined retention period Triple F Logistics BV is legally obliged to delete the data after a certain period of time (at least 2 years).
  • Children You are under 16 years old and the personal data was collected via a / our website.

Full overview of the application of the right to be forgotten.
What exactly is deleted when you submit a request to be forgotten?

  • Digital (backup) files
  • Paper file

May Triple F Logistics BV refuse my request to be forgotten?
Yes, there are exceptions to the right to be forgotten. For example, Triple F Logistics BV does not have to remove your personal data from backups if we are legally obliged to retain the data for a certain period or if we must archive in the public interest. We also comply with the statutory retention period regarding backups. Triple F Logistics BV relies on the General Data Protection Regulation (GDPR), which mentions a number of circumstances in which the right to be forgotten does not apply.

Right to object
The General Data Protection Regulation (GDPR) gives you the right to object to the processing of your personal data. In the GDPR, this right is described as the “right to object”.

Stop or restrict processing
If you object to the processing of your personal data, Triple F Logistics BV will stop processing it.
Exception to the objection

  • If compelling legitimate grounds are invoked for the processing that outweigh your interests, rights, and freedoms.
  • Grounds related to a legal claim.
  • Grounds based on retention periods and applicable laws and regulations

Please note: as long as it is not clear whether the exceptions outweigh your interests, we will not process your data. We will then set a restriction on processing.

Direct marketing
You can always object if we use your personal data for direct marketing. This applies to:

  • Profiling for marketing purposes
  • Newsletters
  • Our mailings from online accounts with third parties

If you object to the processing of your personal data for direct marketing, we will stop immediately.

Correction and/or deletion
You will always be able to request correction or deletion of your data.
As a rule, Triple F Logistics BV will not retain personal data longer than necessary and will permanently delete your data if we believe it is no longer needed.

Identity verification
Before Triple F Logistics BV processes your request, Triple F Logistics BV may verify who you are to confirm that you are indeed the person to whom the personal data relates. We may ask you to show your proof of identity or to send a copy of it.

Submitting requests
As a rule, Triple F Logistics BV will not retain personal data longer than necessary and will permanently delete your data if we believe it is no longer needed. If you have a request regarding your rights, Triple F Logistics BV is legally obliged to respond to your request in writing or by email within 4 weeks. You can submit a request via info@triple-f.com

WEBSITE
The personal data you enter on the site will be used for the purpose for which you have provided the requested information. This data will not be provided to third parties. In addition, we use this data to improve our services to you.
Our website is equipped with an SSL certificate, which means that a secure layer is placed between a server and an internet browser, securing the data you send via our contact form. If you object to this, you can notify us. Your data will then be removed from our records as soon as possible.

COOKIES
On our website, only PHPSESSID is used. This is used to improve the functioning of the website. This is necessary to display data in the contact form and to show another page. For example: if incorrect input is entered in certain fields of the contact form, an error message can be displayed via PHPSESSID. You then see which fields you need to fill in correctly. A message that the contact form has been sent can also be generated by PHPSESSID. No personal information is stored in the cookie.

WEBSITES OF THIRD PARTIES
This statement does not apply to third-party websites that are linked to this website by means of hyperlinks. We cannot guarantee that these third parties handle your personal data in a reliable or secure manner. We therefore recommend that you read the privacy statement of these websites before using them.

CHANGES
This notice may, if necessary, be supplemented with other statements to comply with applicable legal requirements and may be amended by us from time to time, should that be necessary.

WORKING METHOD
Triple F Logistics BV processes your personal data only with your consent. Triple F Logistics BV implements an active internal policy in accordance with GDPR guidelines that employees of Triple F Logistics must adhere to. Within the framework of the GDPR, Triple F Logistics BV will also maintain a register of processing activities. This will include at least the following data.
a) Data controller
b) Processor
c) Processing activities employees
d) Processing activities business relations
e) Security measures
f) Data breach register

In addition, we apply an internal data protection policy and have documents regarding processes, procedures, security, and measures, and Triple F Logistics BV has an internal data breach protocol. Given the nature and scope of the business activities, a DPIA does not apply to Triple F Logistics BV.

CONTACT OR COMPLAINTS
For all questions and/or complaints regarding the processing of your personal data, you can contact info@triple-f.com
If you believe that Triple F Logistics BV is not handling your personal data lawfully or is in any way violating laws and regulations, you have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).